Inspectable evidence | Synthetic data
Weekly Project Coordination Dashboard
Urban Transit Station Street Grating Rehabilitation, project UTR-26-017. Status date: October 9, 2026.
Portfolio reconstruction: Every organization, vendor, date, cost, and record on this page is fictional. The dashboard demonstrates administrative controls and project-coordination judgment, not employment authority or work performed for a client.
Decision-ready status
Items requiring attention
The coordinator does not make the underlying decisions. The coordinator makes the decision need, owner, impact, support, and deadline visible.
Concealed corrosion direction
Two support seats require written technical disposition before Phase 1 demolition can be completed.
- Owner
- Structural Engineer
- Due
- October 13
- Related
- RFI-027, PCN-002
- Impact
- 8 proposed days
Pay Application 002 incomplete
Certified payroll and the conditional lien release are missing, so the request should not advance for payment review.
- Owner
- General Contractor
- Due
- October 9, overdue
- Net request
- $135,375
- Next step
- Submit support
Night-work quotation breakdown
PCN-003 was returned because labor, equipment, and subcontractor support were not separately identified.
- Owner
- General Contractor
- Due
- October 12
- Proposed
- $21,200
- Status
- Needs clarification
Time control
Milestones and dependencies
The milestone view connects dates to the records and decisions that enable the work.
| Milestone | Baseline | Status | Dependency or evidence | Coordinator action |
|---|---|---|---|---|
| Notice to Proceed | Aug 17, 2026 | Complete | Executed commitment and insurance records | Archived and linked |
| Phase 1 demolition complete | Oct 16, 2026 | At risk | RFI-027 technical direction; PCN-002 disposition | Track decision date and schedule impact |
| Replacement installation complete | Dec 18, 2026 | Planned | Approved field direction and updated schedule | Verify current forecast after change review |
| Substantial completion | Jan 15, 2027 | Planned | Punch list, testing, turnover draft | Maintain readiness matrix |
| Final closeout | Jan 29, 2027 | Planned | Final invoice, reconciliation, warranties, archive | Review missing records monthly |
Money and scope control
Commitment and change status
Each potential change remains connected to its source, supporting quotation, reviewers, time effect, and final commitment record.
| ID | Description | Proposed cost | Schedule | Status | Owner and next action |
|---|---|---|---|---|---|
| PCN-001 | Accessible pedestrian phasing revision | $38,000 | 5 days | Approved | Scheduler to integrate approved impact by Oct 12 |
| PCN-002 | Concealed corrosion at support seats | $74,500 | 8 days | Under review | Structural Engineer to issue technical disposition by Oct 13 |
| PCN-003 | Noise-monitoring support for night shifts | $21,200 | 0 days | Clarify | Contractor to provide cost breakdown by Oct 12 |
Financial administration
Invoice control snapshot
The completeness check is administrative. Authorized project and finance personnel retain payment approval authority.
| Pay application | Gross request | Retainage | Net request | Completeness | Approval status |
|---|---|---|---|---|---|
| PA-001 | $118,000 | $5,900 | $112,100 | Complete | Paid Sep 18 |
| PA-002 | $142,500 | $7,125 | $135,375 | Incomplete | Hold pending support |
Meeting follow-through
Open action register
Discussion, decisions, and actions are separated so every open item has a single owner, date, record reference, and escalation trigger.
A-043: Submit payroll and lien release
Owner: General Contractor · Due: October 9 · Record: PA-002
A-041: Issue concealed-corrosion direction
Owner: Structural Engineer · Due: October 13 · Record: RFI-027
A-044: Revise pedestrian routing plan
Owner: General Contractor · Due: October 12 · Record: CO-001
A-046: Publish turnover requirements matrix
Owner: Project Coordinator · Completed: October 9 · Record: CL-001
Quality and turnover
Closeout readiness
Closeout begins during delivery. Requirements are tracked before they become urgent, missing, or disputed.
Foundation controls
Register, naming convention, and warranty requirements are established.
Delivery records
O&M index, as-built tracking, and punch-list ownership are being developed.
Final reconciliation
Final changes, invoice, retainage, acceptance records, and archive are not yet due.
Source records
Inspect the supporting artifacts
The visible dashboard is supported by downloadable plain-text records rather than hidden claims.
Project baseline
Scenario, scope, authority map, milestones, conditions, and operating rules.
Open Markdown →Tender register
Bidder communications, submissions, completeness, evaluation, and award records.
Download CSV →Change log
Source, quotation, cost, schedule, review, status, and final disposition.
Download CSV →Action log
Owners, due dates, records, escalation triggers, and coordinator follow-through.
Download CSV →Pay application tracker
Commitment, billing, retainage, completeness, approval status, and next action.
Download CSV →Turnover checklist
Requirements, ownership, status, issues, next actions, dates, and archive locations.
Download CSV →