# Synthetic Project Baseline

## Evidence classification

**Independent applied case study | Synthetic project data**

This nonconfidential demonstration uses fictional names, dates, organizations, costs, vendors, and records to show a complete project-coordination approach. It does not represent confidential client work or independent approval authority.

## Project identity

| Field | Synthetic project value |
|---|---|
| Project | Urban Transit Station Street Grating Rehabilitation |
| Project ID | UTR-26-017 |
| Owner | MetroLink Transit Authority |
| Location | Central Station District, Bay City, California |
| Delivery context | Public infrastructure rehabilitation in an active urban transit environment |
| Demonstration role | Project Coordinator |
| Baseline construction period | August 17, 2026 to January 29, 2027 |
| Original demolition commitment | $485,000 |
| Approved changes as of status date | $38,000 |
| Revised commitment as of status date | $523,000 |
| Status date | October 9, 2026 |

## Project objective

Remove deteriorated structural street gratings and associated supports, repair designated substrate conditions, install replacement assemblies, maintain safe pedestrian access, and complete turnover without disrupting transit service.

## Scope included

- Review and coordination of demolition and replacement requirements
- Temporary barriers, pedestrian routing, dust and noise controls
- Saw-cutting and removal at designated limits
- Removal of identified grating components, saddles, plates, bars, collars, and anchors
- Protection of adjacent structures and active utilities
- Contractor quotations and supporting documentation for potential changes
- Project meeting, action, decision, invoice, and closeout records
- Turnover documentation, warranties, as-built information, and final reconciliation

## Scope excluded or separately authorized

- Hazardous-material abatement not identified in the baseline documents
- Utility relocation unless separately directed
- Design authority or technical approval by the Project Coordinator
- Independent approval of contracts, change orders, invoices, or payments
- Work outside the approved limits without written direction

## Stakeholder and authority map

| Role | Responsibility | Approval authority |
|---|---|---|
| Owner Program Manager | Business priorities, funding, executive decisions | Final owner decisions |
| Project Manager | Project delivery, commercial coordination, escalation | Project-level routing and recommendations |
| Structural Engineer | Design interpretation, technical review, field-condition response | Technical recommendations and sealed design direction |
| Construction Manager | Field coordination, schedule, safety, quality, contractor interface | Field administration within delegated authority |
| Finance Analyst | Commitment and invoice review, reconciliation | Financial verification and routing |
| Project Coordinator | Prepare, verify, route, track, document, and escalate | No independent contract, technical, or payment approval |
| General Contractor | Execute work, submit records, quotations, schedule updates, and invoices | Contractor certification of submitted information |

## Baseline milestones

| Milestone | Baseline date | Status at October 9, 2026 |
|---|---:|---|
| RFP issued | June 8, 2026 | Complete |
| Pre-bid site walk | June 17, 2026 | Complete |
| Bid due | July 1, 2026 | Complete |
| Notice of award | July 13, 2026 | Complete |
| Notice to Proceed | August 17, 2026 | Complete |
| Phase 1 demolition complete | October 16, 2026 | At risk |
| Replacement installation complete | December 18, 2026 | Planned |
| Substantial completion | January 15, 2027 | Planned |
| Final closeout | January 29, 2027 | Planned |

## Current coordination conditions

1. **PCN-001, pedestrian phasing revision:** Approved for $38,000 and five calendar days. Commitment update is complete; schedule integration remains in progress.
2. **PCN-002, concealed corrosion:** Contractor quotation for $74,500 and eight calendar days is under technical and commercial review.
3. **PCN-003, night-work mitigation:** Contractor quotation for $21,200 is pending supporting breakdown and owner confirmation.
4. **Pay Application 002:** Held from routing because certified payroll and a conditional lien release are missing.
5. **Phase 1 milestone:** At risk until the concealed-corrosion direction is resolved.

## Operating rules demonstrated

- Learn and follow the approved procedure before suggesting changes.
- Maintain one visible owner, status, next action, and due date for each open item.
- Preserve source references and revision history.
- Separate administrative completeness from technical, contractual, and financial approval.
- Flag missing support before routing.
- Escalate exceptions with facts, impact, and a requested decision.
- Maintain closeout requirements throughout the project rather than waiting until the end.

## Four control lenses

- **Time:** milestones, dependencies, overdue actions, schedule effects, and decision dates
- **Money:** commitments, quotations, approved changes, invoices, retainage, and reconciliation
- **Safety:** required plans, pedestrian controls, work-hour constraints, and missing approvals
- **Quality:** revision control, technical source references, completeness checks, and turnover records